Job Type: Part-Time (20 hours/week)
Compensation: $4–$6/hour (based on experience) + 13th Month Pay
Schedule: Flexible working hours, with availability for meetings during normal U.S. business hours
About the Role
We’re seeking a creative, organized, and proactive Virtual Assistant to support the administrative, client communication, and marketing needs of a growing physical therapy and wellness team.
This is a varied role for someone who enjoys both creative projects and organized administrative work. You’ll be given the vision and inspiration for content, then help turn those ideas into polished graphics, posts, newsletters, and campaigns. You’ll also help keep client communication, follow-ups, and daily operations running smoothly.
No phone calls are required for this position.
What You’ll Do
Client Support
- Manage leads through Instagram direct messages and communicate with clients through Everfit.
- Follow up on required forms, send weekly client updates, and provide appointment or sales confirmations.
- Summarize client conversations, update documentation, and help track important client information.
- Assist with weekly programming updates, including video feedback and exercise comments.
Marketing & Social Media
- Welcome and engage new Instagram followers using initial outreach sequences to gauge interest.
- Turn provided ideas into Canva graphics, captions, posts, and other social media content.
- Publish Instagram content, update Highlights, organize testimonials, and match videos with the appropriate messaging.
- Help extract content from existing materials and finalize newsletters and email marketing campaigns.
Administrative & Operations Support
- Maintain the CRM and Trello boards while tracking follow-up dates and next steps.
- Update practice metrics and KPIs to help keep performance information organized.
- Assist with invoicing, receipt entry, and financial record organization; bookkeeping experience is not required.
- Provide general administrative support and help prepare materials for events.
You won’t be expected to handle everything without direction. Clear priorities, content ideas, and guidance will be provided so you can confidently turn plans into finished work.
What We’re Looking For
- Experience in social media management and content creation.
- Graphic design skills, with Canva experience preferred.
- Strong written English and professional online communication skills.
- Organized, reliable, and attentive to details.
- Comfortable balancing creative projects with routine administrative tasks.
- Tech-savvy and able to learn new software quickly.
- Proactive, positive, and willing to assist wherever needed.
- Bookkeeping experience is not required.
Why Join Us
- Enjoy a flexible, part-time work-from-home schedule.
- Use both your creative and organizational strengths.
- Work on a variety of engaging projects instead of doing the same task every day.
- Build valuable experience in social media, marketing, client support, and operations.
- Contribute to work that supports people’s health, movement, and well-being.
- Join a collaborative environment where your ideas, initiative, and work are valued.
Tech Requirements
To ensure smooth performance, you’ll need:
- Reliable laptop/desktop:
- Windows: Intel i5 or equivalent
- Mac/iOS: M1 or higher
- Minimum 8GB RAM + 60GB free disk space
- Stable internet connection (100 Mbps+ upload/download) with a backup option (mobile hotspot or secondary provider) in case of outages
- Noise-canceling headset
- Built-in or HD external webcam
- Quiet, professional workspace
- Power backup (UPS, generator, or laptop battery) to prevent interruptions during outages
If you’re a creative and dependable professional who enjoys bringing ideas to life while keeping important details organized, we’d love to hear from you. You don’t need to know everything on day one—we’re looking for someone with strong fundamentals, a positive attitude, and the motivation to learn and contribute. Apply today and show us how your creativity, communication skills, and initiative can make a meaningful difference!